All fines will be deducted from salaries and donated to AE’s orphanage in Dumaguete
Workplace Conduct & Expectations
⏱ Punctuality & Attendance
Show up on time → $10 fine per person that was logged in when you arrived late.
Timeliness is expected for meetings, work hours, and external events.
👕 Dress Code & Professional Appearance
Professional dress code is required for external meetings → $10 fine for non-compliance.
Employees should dress in a polished, business-casual style that reflects AE’s professional image.
📢 Clear & Respectful Communication
Employees must communicate professionally at all times with colleagues, students, and partners.
Gossip, offensive language, and workplace negativity are not tolerated.
Use proper email etiquette and maintain professionalism in both verbal and written communication.
💻 Tech Etiquette & File Management
100% of files must be stored on the shared drive → $10 fine for non-compliance.
Mute devices during meetings and follow AE’s data organization policy.
Personal phone use should be minimized during working hours, except for emergencies.
🤝 Team-First Mentality
Collaboration is expected—team members should support each other and proactively contribute to projects.
Employees should always offer solutions, not just identify problems.
Workplace conflicts should be addressed professionally through HR, not through gossip or complaints.
Performance & Accountability
🚀 Performance Standards & Weekly Wins
Weekly Wins (3 wins: Update to Daily Stand-Up Form) → $50 fine for failure to submit.
Employees who fail to meet performance standards will receive a “Needs Improvement” rating and a $50 fine.
Consistently poor performance may lead to formal performance management or termination.
📆 Meeting Deadlines & Time Management
Employees must deliver work on time and maintain high-quality standards.
Missed deadlines will impact performance evaluations and potential promotions.
🛠 Embracing Feedback & Lifelong Learning
Employees must accept feedback professionally and use it for improvement.
AE encourages continuous learning—team members are expected to seek out skill development opportunities.
🚫 No Drama Zone
No workplace gossip, toxic behavior, or unprofessional conflicts.
Conflicts should be reported to HR and addressed through the proper process.
Leave, Holidays & Workplace Privileges
📆 Holiday Requests & Approvals
Holiday requests must be submitted at least 8 weeks in advance.
Requests will be reviewed based on team schedules, project deadlines, and business needs.
Leave will not be granted during high-demand business periods unless approved by management.
📑 Doctor’s Certificate Requirement
A doctor’s certificate is required for any sick leave exceeding 2 consecutive days.
Sick leave without valid documentation may be treated as unpaid leave.
⏳ Emergency Leave & Special Requests
Emergency leave may be granted for urgent personal matters but must be discussed with HR.
Last-minute holiday requests may not be approved unless in exceptional circumstances.
Fines & Disciplinary Measures
| | |
|---|
| $10 per logged-in employee | Donated to the orphanage |
Failure to submit Weekly Wins (3 wins) | | Donated to the orphanage & performance flag |
Poor performance (Needs Improvement rating) | | Donated to the orphanage & performance review required |
Not storing files on shared drive | | |
Unprofessional dress code in external meetings | | |
Repeated unapproved absences | | Donated to the orphanage & potential disciplinary action |
All fines will be deducted from salaries at the end of the month and donated to AE’s orphanage initiative.
Repeated violations may lead to additional disciplinary action, including suspension or termination.
Recognition & Incentives
🏆 Employee Recognition & Bonuses
Employees who exceed performance expectations may be eligible for:
Incentives based on business growth contributions
🌟 Employee of the Month
Awarded to employees demonstrating exceptional leadership, performance, and teamwork.
Comes with recognition, a bonus, and additional workplace privileges.
🤲 Volunteering & Community Engagement
Employees must complete 2 days of volunteering per year → A blog & photos are required as proof.
Volunteering contributions may count towards performance achievements.
🎯 Referral Bonuses
Full-time staff referral: $300 (after 90 days of employment).
Casual staff referral: $50.
Workplace Culture & Representation
💼 Represent AE Everywhere
Employees must uphold AE’s brand and values inside and outside of work.
Public behavior that negatively affects AE’s reputation may result in disciplinary action.
🔏 Confidentiality & Professionalism
Employees must respect confidentiality agreements and handle company information responsibly.
Breaches of confidentiality will result in serious disciplinary consequences.
Final Note
By following these HR rules and policies, employees contribute to a high-performance, innovative, and disciplined workplace that aligns with AE’s entrepreneurial culture.
